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Now click the Font button under New mail messages, Replying or forwarding messages and Composing and reading plain text messages.
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Under Theme or Stationery for new HTML e-mail message make sure you select Use my font when replying and forwarding messages or Always use my fonts under the Font dropdown menu.> Personal Stationery tab -> Font button under "Composing and reading plain text messages. The format in which the will recipient see it will depend on his/her email program or service.Ĭhanging PT stationery format: File tab -> Options -> Mail -> Stationery and Fonts. This will only affect the format as seen by you, the sender. You can also change the formatting for plain-text messages by altering the default stationery. Make sure your emails are being composed in Rich-text format by going to the "FORMAT TEXT" tab (in Office 20) as show in the screenshot below. The formatting changes you made to the template should now be reflected in new rich-text emails. Finally, move the revised "NormalEmail.dotm" file from your desktop to the templates folder and confirm that you want to replace the file. Save this new template file on your desktop and close out of any MS Office program you've got open. In the Save as dialogue box, click the "Save as type" dropdown menu and change it to. Once you are happy with the formatting, "Save as." Make the font changes that you want applied to new emails.
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Once you do that, open the original in Word (it opens in the form of a default blank. Once you find the file, the first thing you want to do is create a backup copy of it under a different name somewhere then put it somewhere out of the way.
#How to change default outlook email font windows#
In Windows 7, you'll find that file here:Ĭ:\Users\AppData\Roaming\Microsoft\Templates When you compose a new rich-text email message, the formatting is based on the template file named NormalEmail.dotm. These instructions apply to Microsoft Office 2010 or 2013 running on Windows 7: Why MS decided you could not set this 'hard' default from within Outlook is a better question. And, just like Word, you can set the hard default by opening the template, right clicking, choosing font, and saying set as default based on the normal.dot template - in this case normalemail.dot. If you're familiar with Word templates, then this is exactly the same thing. The hard default is stored, along with most other underlying Outlook settings in a dot dot template. Basically, when all else fails and Outlook isn't sure if it should apply the user's soft default, this hard default will kick in. But there is also a 'hard' default, which you can think of as the default. This one should apply to everything you type. You can think of one as the 'soft' default chosen by the user under File>Options>etc. Here's how fonts work in Outlook: basically there are two 'defaults'. Now you can go to File>Options>Mail>Stationary & Fonts>Personal Stationary and set each of the fonts (new messages, replies, composing) to the SAME font as you chose in Word as default. Click Don't save the document, but next it will ask you if you'd like to save modifications to styles, building blocks, etc. Select All Documents based on the NormalEmail.dotm template.
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